Remote work has exploded. Distributed teams have become the norm. Yet amidst the flexibility this brings, major productivity pitfalls persist.
Studies show professionals spend over 50% of work time in meetings – with close to 20 hours per week lost solely on manual notetaking efforts. Without AI assistance, critical details slip through the cracks leading to misalignment across teams.
Thankfully, game-changing AI meeting assistants now empower teams to collaborate smarter – offering automated transcription, task tracking, pre-meeting planning, post-session sharing capabilities, and more.
In this comprehensive guide, we’ll analyze 15 leading solutions helping distributed teams align better to boost productivity dramatically.
The Power of AI Meeting Tools
Let’s overview the key capabilities offered by AI meeting assistants:
Automated Note Taking – Via machine learning and speech recognition, meetings are transcribed automatically in real-time. You’ll never miss critical details again.
Post-Meeting Summaries – Key discussion points, decisions, and action items are extracted automatically by the AI into readable summaries shared across your team.
Searchable Transcripts – Need to check something covered last month? With AI, tap into searchable meeting archives.
Pre-Meeting Agendas – Planning made easy with AI drafting agendas based on past meetings and shared docs.
Task Tracking – Action items emerge as meetings transpire. AI tools seamlessly create tasks linked back to meetings for accountability.
Integrations – Sync meeting insights across your existing stack, from calendars, to CRMs, docs and project tools.
The collective impact of these features on productivity and alignment is immense. Let‘s analyze the top solutions in detail.
1. MeetGeek – The All-In-One AI Meeting Lifecycle Assistant
MeetGeek gets our top pick given its end-to-end optimization across the entire meeting lifecycle. Leveraging advanced natural language processing (NLP), it automates workflows before, during, and after meetings including:
Key Capabilities
- Automated video recording, transcription, and note taking
- Real-time meeting analytics
- Post-session summaries with timestamped action items
- Ongoing search across meeting archives
- Zapier integration with 2000+ apps
Compliance and Security
As an enterprise-grade platform, MeetGeek offers robust security protections including SOC 2 Type II and HIPAA compliance, critical for customer trust.
Pricing
MeetGeek offers a free version alongside paid plans scaling from $12 per month based on features needed. Volume discounts available.
The Verdict
With over 2000 global customers including Amazon and Google, MeetGeek delivers end-to-end AI meeting support for maximum productivity. Perfect for sales teams, creative squads and beyond.
2. Fireflies – Optimized Voice Meeting Assistant
If your team conducts mainly video meetings, Fireflies should be on your radar. Using advanced speech recognition capabilities, it unlocks an array of specialized features including:
Key Capabilities
- Automated transcription and note taking
- Task generation and tracking
- CRM integration and analytics
- Keyword search meeting archives
- Note sharing via Slack, Google Docs and more
Customer Trust
With marquee customers like Netflix, Uber, Hubspot and 60,000 more global organizations, Fireflies is a mature solution embraced by leading video collaboration teams.
Pricing
A free version exists for personal use. Paid plans start at $20 per month. Enterprise pricing available.
The Verdict
If sales teams need call tracking merged with CRM automation, Fireflies delivers immense upside. Integration across leading video platforms makes it highly versatile.
3. Otter – Innovative Voice Meeting Notes
Otter leverages advanced AI to generate shareable transcripts, notes and recording highlights at speeds 30x faster than humanly possible.
Catered features include:
Capabilties
- Generate meeting notes 30x faster than manual approaches
- Flag key moments in transcripts for quick reference
- Searchable shared transcripts
- Available mobile and web apps
Security
Otter offers HIPAA compliance for protected health data alongside robust privacy.
Pricing
A free version covers personal use while paid plans start at $12 per month.
The Verdict
With seamless integrations alongside Zoom, Google and Microsoft suites, Otter boosts productivity dramatically for those needing searchable records of important meetings.
4. Sembly – End-to-End Meeting Workflow Automation
Sembly positions itself as your executive assistant for meetings – optimizing your workflow before, during and after sessions thanks to smart features such as:
Key Capabilities
- Automated scheduling based on templates
- Assisted agenda creation
- Real-time transcription and note taking
- Automated follow ups post-meeting
Language Translation
Unlike humans, Sembly offers real-time transcription into 40+ languages – helping globally diverse teams align better.
Pricing
Plans are customized based on team size and desired features. Volume discounts available.
The Verdict
The ability to systemize meetings with templatization alongside automated follow-ups makes Sembly a gamechanger for managers seeking accountability after colabs.
5. Krisp – Frictionless Meeting Companion
Krisp markets itself as the AI companion for your remote meetings that takes notes automatically across various platforms with no downloads required.
Capabilities
- Real-time automated transcription
- Post-meeting keyword summaries
- Assistant can join meetings on your behalf
- Todo task generation
Ease of Use
With zero software needed, Krisp works directly inside existing video chat tools like Zoom, Hangouts, Teams etc.
Pricing
A free version exists. Paid plans start at $7 per month.
The Verdict
For fast deployment across remote teams already using popular video chat tools, Krisp delivers quick productivity boosts thanks to automated notes and task tracking.
6. Supernormal – Optimized Team Meeting Notes
Supernormal focuses specifically on centralizing AI-generated meeting notes and post-meeting summaries to align teams faster.
Capabilities
- Automated transcription of meetings
- Organized recaps connecting tasks to notes
- Integrations with Notion, Salesforce, Hubspot and others
- Note sharing and collaboration
Adoption & Trust
Used by over 50,000 professionals globally, Supernormal is trusted by leading brands like Slack and Compass.
Pricing
A free version is offered. Paid packages start at $12 per month.
The Verdict
The organized post-meeting recaps accelerate follow-up productivity dramatically. Sales teams gain extra value via integration with CRM platforms.
7. Fathom – Easy Sharing of AI Meeting Notes
Fathom differentiates itself by making sharing of AI-powered meeting notes frictionless across your existing tools including Google Docs, Notion and more.
Capabilities
- Audio/visual meeting transcription
- Automated post-meeting summaries
- Notes easily exported and shared in multiple formats
- Available on web, iOS and Android
Security
Fathom offers enterprise-grade security including SOC 2 compliance and data encryption.
Pricing
A free version covers personal use. Paid plans start at $12 monthly.
The Verdict
For teams with complex workflows across multiple productivity apps, Fathom removes friction by connecting automated meeting notes seamlessly.
8. Instaminutes – Byte-Sized Meeting Intelligence
Instaminutes tackles information overload head-on, using AI to distill only the most critical meeting details into what they call “minutes”. All killer, no filler.
Capabilities
- Precise identification of key decisions
- Extraction of milestone commitments
- Auto-generation of action items
- Summarized “minutes” easy to consume
Trust Indicators
Instaminutes is used by fast-scaling brands like Lyft, Spotify, and Carta to accelerate executive alignment.
Pricing
A free version exists. Paid packages start at $8 monthly.
The Verdict
The byte-sized meeting “minutes” drive accountability while respecting professionals’ limited time. Great for managers.
9. Metaview – Intelligence for Recruiting Teams
Whereas most tools focus on sales and creative use cases, Metaview targets its AI specifically at talent acquisition leaders needing automation across areas like:
Key Capabilities
- Candidate persona assessments
- Automated interview insights
- Intelligent resume screening
- Ratings of candidate competencies
Continuous Improvement
Metaview claims its AI actually gets smarter with every engagement based on machine learning fuelled by billions of accumulated data points.
Pricing
Plans are customized based on hiring volume, number of users and preferred capabilities.
The Verdict
Recruiting teams gain significant efficiency boosts thanks to Metaview’s AI tailor-made for talent acquisition use cases before, during and after interviews.
10. Avoma – AI Optimizing Meetings Holistically
Avoma positions itself as the all-in-one AI meeting assistant for before, during and after your important sessions via capabilities allowing:
Key Features
- Optimized calendaring and scheduling
- Assisted agenda creation
- Automated transcription and note taking during live meetings
- Post-session summaries, snippets and analytics
Supported Integrations
Avoma integrated across tools like Zoom, Salesforce, MS Teams, Google Meet and leading sales engagement platforms.
Pricing
After a free trial, paid plans start at $15 per month per user. Enterprise pricing available.
The Verdict
Few platforms optimize meetings to the extent Avoma does across the entire lifecycle. The end-to-end support makes it easy to eliminate frustrating administrative tasks.
11. Colibri – User-Friendly Meeting Transcription
Colibri stands apart with its clean and intuitive user interface alongside the ability to transcribe meetings into over 40 languages in real-time.
Key Capabilities
- Real-time automated multi-language transcription
- Easy search of meeting archives post-session
- Third-party integrations with Microsoft, Google, Salesforce
Ease of Use
Colibri works directly inside tools you already use for frictionless adoption across teams.
Pricing
A free version is offered. Paid plans start at $15 monthly.
The Verdict
Global organizations who require real-time translation functionality alongside strong post-meeting support will gain tremendous efficiency using Colibri.
12. Jamie – Impressive AI Meeting Companion
Jamie positions itself as your personal AI assistant optimized specifically for collaborating across meetings.
Key Features
- Pre-meeting agenda creation abilities
- Real-time automated transcription
- Post-session summary reports organized by focus area
- Notes integrating directly into Google Docs, MS Teams, Slack and more
- Industry-specific language comprehension
Customer Validation
Jamie is used by leading corporations like Starbucks, KPMG, and Verizon.
Pricing
A free version is offered. Paid plans begin at $12 monthly.
The Verdict
Jamie’s comprehensive features allow both individual professionals and entire teams to optimize meetings before, during, and after like never before.
13. Noty.ai – Free Meeting Productivity Booster
Unlike some tools with limited free versions, Noty.ai offers a generous free plan allowing:
Key Features
- Real-time automated meeting transcription
- Summaries extracting key details
- Follow up email assistance
- Integrations with Zoom, Google Meet and Google Workspace
Ease of Adoption
No credit card needed! Just link your calendar and get rolling.
The Verdict
For solopreneurs and small teams wanting to pilot AI meeting notes without paying, Noty.ai has fantastic free offerings worth exploring.
14. Nyota – Discover Insights Between Conversations
Nyota markets itself as your team‘s AI-based second brain helping uncover insights between conversations via:
Key Capabilities
- Comprehensive notes across all meetings
- Meaningful search allowing you to explore relationships between previous meeting discussions
- Ongoing performance tracking analyzing team cohesion
Supported Integrations
Nyota integrates across Google Workspace, Jira, Github, Asana and other productivity tools.
Pricing
Plans are customized based on needs after a 14-day free trial.
The Verdict
People managers gain tremendous value using Nyota to assess team interpersonal dynamics over time while discovering insights across meeting conversations.
Empower Your Team with AI Meeting Assistants
There you have it – the top 15 AI meeting assistants transforming productivity in the modern workplace. With staggering inefficiencies resulting from manual meeting efforts, adopting solutions from this space is a no-brainer with unlimited upside.
From automated note taking capabilities alone saving dozens of hours each week, to post-meeting task tracking improving accountability, it’s clear why elite brands have rapidly scaled usage of tools featured in this guide.
Given fantastic free tiers offered by many solutions, it’s easier than ever to get started. We challenge you to empower your team today and unlock new levels of performance thanks to AI-powered meeting productivity gains!
