If you‘re one of the 1.2 billion Google Docs users or manage one of the over 60 million WordPress sites online, you know first-hand that moving content between the two platforms can be…let‘s say "troublesome."
What should be a simple copy-paste activity typically turns into a tedious round of fix mangled formatting, replace distorted images, and clean up code junk.
But it doesn‘t have to be this painful.
In this comprehensive guide, we’ll unpack the common pitfalls when transferring content from Google Docs to WordPress and explore five seamless solutions to banish your publishing woes forever.
By the end, you’ll confidently preserve text styling, optimize media, and amplify documentation when shifting content between the two most popular publishing platforms on the planet.
Why Moving Content Between Google Docs and WordPress Matters More Now
First, let‘s briefly unpacked why properly transferring content from Google Docs to WordPress has become so crucial in 2023:
▶️ Google Docs User Base has Ballooned
Launched back in 2007, Google Docs originally started as a simple web-based alternative to desktop word processors.
But after consistently adding features, the productivity app has absolutely exploded:
- 1.2 billion monthly active users on Google Docs as of 2022
- Docs edited across 200+ countries in over 120 languages
- 60% of Fortune 500 companies rely on G Suite apps like Docs
With more documents created globally than ever before, it‘s essential to effortlessly move this content into publishing platforms.
WordPress Dominates As The CMS Leader
On the content publishing side, open source WordPress CMS currently powers over:
- 60 million websites globally
- 40% share of all sites on the internet
- Manages 36% of web content on the internet
- Used on sites ranging from personal blogs to major outlets like TechCrunch, The New Yorker, and Fortune Magazine.
With WordPress as the world‘s outlet to publish web content, Google Docs users need seamless options to transfer their polished writing into beautiful online destinations.
Publish Workflows Must Sync As Adoption Increases
But despite booming individual growth for Google Docs and WordPress, working between both ecosystems has historically been…rough.
Up to 71% of users report serious formatting, image, web code and metadata issues when attempting basic copy-paste transfers from Docs into WordPress.
This leads to frustrating hours reconfiguring styling, replacing media files and cleaning up HTML fluff.
With publishing workflows so disjointed, effectively transferring documents from Google Docs to WordPress sites became critically important.
Thankfully some stellar solutions have emerged specifically to help sync these two content giants…
Let‘s check them out!
1. Automate Publishing Workflows with Wordable
If you manage a moderate+ sized website, Wordable is the premium plugin that can eliminate virtually any publishing friction between Google Docs and WordPress.
It essentially acts like a automated publishing shuttle between the two platforms.
Here‘s how Wordable streamlines moving Google Docs → WordPress:
✨ Import Documents With One Click
Rather than fiddling with copy-paste or complex conversions, Wordable lets you import any Google Document, Google Drive file, Microsoft Word file, Dropbox Paper doc or other documents into WordPress with one-click. Talk about easy!
It uses secure OAuth connections to access files instead of needing file downloads.
⚙️ Preserve All Formatting
A huge pain with basic copy-paste is losing all your carefully crafted spacing, text styling, font choices and sizing when transferring into WordPress.
With Wordable, it transfers documents over clean scripts to stop formatting corruption and mapping styles directly from source docs.
🖼️ Optimize and Import Media
Another major drawback of copy-paste transfers is that embedded images get converted into long strings rather than uploaded media assets.
Wordable downloads all photos, GIFs and graphics into your WP media library during the import process. You can also add descriptions and alt text to improve SEO.
↔️ Streamline Multi-Platform Publishing
Beyond keeping documents visually consistent, Wordable has robust settings to optimize SEO details like meta info, links settings; post details like authors, tags and categories; and appearance adjustments.
This means polished Google Docs drafts require minimal editing before going fully live on your WordPress site. Talk about a time saver!
Wordable isn‘t free but offers a forever-free version for up to 5 imports per month. For high-volume publishers managing lots of content across Google Drive and WordPress, it‘s 100% worth it.
Their premium plans unlock unlimited use and access to their stellar customer support team.
2. Quickly Save Google Docs as WordPress Drafts
Alright, let‘s say you want a free, straightforward way to transfer Google Docs directly into WordPress without extra bells and whistles.
Then the official WordPress.com Extension for Google Docs is an excellent route to go.
How the WordPress.com Extension Helps:
➕ One-Click Installation
As a Google Workspace add-on, just search "WordPress.com" directly within your Google Docs toolbar to install the extension instantly. No fiddling with sideloading modules or complex installs here!
⚡ Rapid Post Publishing
Once enabled, login to your WordPress site through the extension toolbar menu. When working in Google Docs, you can then save the draft directly as a published WordPress post in 2-clicks.
It will copy over basic text formatting like fonts, colors and spacing properly without corruption.
🆓 Completely Free
Part of what makes this Google Docs extension so great is it costs absolutely nothing…while solving one of the most common Google Docs frustrations since the beginning of time.
Sure there‘s limitations like lack of media imports or styling precision, but for quick publishing it does the job admirably.
For less than 5 minutes of setup, you‘ve got free frictionless Google Docs transfers for life!
3. Convert Google Docs to HTML via Mammoth
Maybe your ideal post publishing workflow is through raw HTML tinkering vs visual editors.
If so, the aptly named Mammoth .docx Converter WordPress plugin can help translate Google Doc files into optimized HTML markup code.
Why Convert Google Docs to HTML?
⬇️ Download Source Documents
To start, Mammoth lets you export Google Docs into .docx Word file versions. This ensures complete document data gets transferred.
So no issues trying to convert partial Google Drive markup language.
🖥️ Convert to Optimized HTML
Once you‘ve downloaded the Word .docx file, Mammoth Converter uploads and transforms it into structurally sound HTML code – formatted beautifully for pasting into the WordPress post editor.
It keeps text formatting in place like spacing, bolding and font color choices.
📄 Retain Visual Styling
Unlike shoddy copy-paste attempts where text styling gets scrambled, Mammoth .docx Converter maintains graphical document integrity.
So your finished published post in WordPress mirrors the visual design from your originating Google Document or Word file source.
For those who feel most at home editing raw HTML, Mammoth transforms Google Docs into expertly crafted web code.
4. Embed Viewable Google Drive Documents
Rather than fully porting Google Documents over to WordPress, Google Drive Embedder takes the opposite approach.
It lets you embed docs directly into pages and posts – similar to adding a YouTube video. Viewers can then access files natively without leaving your site.
Top Benefits of Embedding Google Drive Content
🖼️ Display Files Inline
Have a long investor report, in-depth guide or crips product datasheet stored in Google Drive?
Rather than forcing visitors to download docs externally, embed them instead for easy inline viewing!
👀 Increase Engagement
According to analytics data, embedded presentations, manuals and spreadsheets enjoy 2-3x more engagement vs traditional file attachments.
Letting visitors view without disruptively leaving your content increases interaction time.
⚙️ Fine-Tune File Access
For privacy, you control exactly who can access embedded documents using Drive‘s advanced access rules and settings.
Toggle sharing on/off anytime along with password protections or access lists to keep docs secure.
While not a full export into WordPress, embedding viewable Google Drive files makes your content infinitely more engaging.
5. Embed Online Media Galleries with EmbedPress
Expanding beyond text, EmbedPress is a superb premium WordPress plugin for embedding rich media like YouTube videos, Spotify audio, SlideShare decks and tens of thousands more sources directly into your pages.
Top Reasons Media Embedding Wins
📹 Add Engaging Media
Text posts paired with relevant media like videos, podcasts, PDF guides and interactive visualizations garner substantial engagement boosts.
Sprinkle your copy with multimedia elements without needing to reupload files!
☁️ Pull Content from Anywhere
EmbedPress taps into 100+ external platforms like YouTube, TED, Issuu, FlipSnack, MixCloud and more for dragging vibrant media into posts seamlessly.
You also auto-embed rich links from pasted URLs.
⚡ Speed Up Content Enhancement
Rather than manually downloading, reformatting and reuploading external media files, EmbedPress handles the complexity behind the scenes.
It takes mere seconds to install, authenticate sources and start embedding dynamic elements!
While Google Docs excels as a writing tool, EmbedPress complements it beautifully by letting those polished posts level up instantly with immersive media.
Finding the Right Google Docs to WordPress Transfer Solution
When it comes to moving your meticulously crafted documents from Google Docs over to WordPress, you‘re no longer limited to lackluster copy-paste methods.
Based on your unique publishing habits and content formatting needs, here is which of the explored integrations can help:
1️⃣ Wordable – Ideal for High Volume Publishers
For professional blogs, news sites, magazines and other high output publishers, Wordable automation superpowers are essential.
It shaves hours off rigorous publishing schedules while retaining pristine formatting and SEO optimization.
2️⃣ WP.com Extension – Best for Convenience
If you just need to quickly send Google draft copy over to WordPress without fuss, the official free extension enables 1-click publishing to save effortlessly as WordPress drafts.
3️⃣ Mammoth Converter – Perfect for HTML Lovers
Mammoth fills a wonderful niche by letting those most comfortable directly editing raw HTML code get perfectly structured web markup converted from Google and Word documents.
4️⃣ EmbedPress – Built for Engaging Experiences
For creators and growth marketers obsessing over stickier content with embedded media galleries, EmbedPress rocks as the fastest way to showcase online videos, audio, imagery and other engaging formats.
No matter your specific documents transfer needs between Google Docs and WordPress – big or small – this guide covered you with the right publishing sidekick!
I‘d love to hear your experiences on moving content between platforms. Feel free to connect on Twitter anytime!
