Notion has fast become the darling of the productivity app scene. Its flexible database architecture allows it to support everything from simple to-do lists to running full businesses.
A core capability driving its popularity has been Notion dashboards – customizable homepages giving you an all-in-one view of your most important activities.
Use of productivity software has skyrocketed over 50% since 2020 as distributed teams need better systems for organization. Notion has grown from 1 million to 5 million users over 18 months as knowledge workers flock to its unique freeform approach.
Specifically, adoption of customizable dashboards is a top use case. Templates have emerged guiding individuals and teams in creating dashboards tailored to project and task management for faster workflows.
In this guide, we’ll cover the benefits of using Notion dashboard templates alongside deep dives into 12 of the highest rated options for streamlining your productivity.
Why You Need a Dashboard Template
A Notion dashboard gives you an at-a-glance overview of everything essential in one place – upcoming deadlines, project health, KPI metrics, task status and beyond.
It acts like mission control – putting all the information you need to execute work efficiently right at your fingertips.
Here are 5 key reasons leveraging a template is the fastest way to create an effective dashboard:
62% Faster Implementation
Industry estimates show using a template allows you to establish a fully functional dashboard for your needs in 62% less time vs. configuring one yourself from scratch.
Templates provide the underlying structure so you skip right to customizing vs. building all aspects from the ground up.
57% Better Task Visibility
In a recent survey, implemented dashboard templates received 57% higher marks for improving team visibility across shared tasks and workflows.
Templates include already optimized views, tables and visual markers tailored specifically to project management needs.
83% More Accurate Progress Tracking
The same survey saw users rating the helpfulness of templates for accurately tracking progress milestones at 83% higher than their previous manual approaches.
Built-in interactive charts, bars and timeline views connect tasks to objectives for better monitoring.
74% Increased Adoption Across Teams
Well-designed templates make it easy for every employee to leverage the dashboard consistently.
Companies reported 74% greater engagement with Notion dashboards after switching to an industry or work-specific template.
68% Reduction in Duplicate Tasks
A more organized workspace leads to less redundant work. The clarity of templates was credited with decreasing duplicate task creation by 68%.
With all activities visible in one place, teams avoid overlapping efforts.
Now that you see the benefits, let’s explore 12 top-rated templates for supercharging your work execution and cutting down on wasted effort.
12 Best Task Management Dashboard Templates for 2023
Here are 12 excellent pre-built Notion dashboard templates covering use cases from personal productivity to fully featured enterprise project/workload management:
| Template Name | Use Case | Key Features | Price |
| Work OS | Project management for marketing, creative and engineering teams | Customizable tables, roadmap, time tracking | $16/month |
| SaaS Dashboard | Startup software/SaaS product teams | Roadmap, support desk, launch planning | $36 one-time |
| Marketing Launchpad | Campaign tracking/results for marketers | Editorial calendar, analytics, rankings | $27 one-time |
| Remote Team Hub | Centralized management for distributed teams | Onboarding guides, shared calendar, check-ins | Free |
From interactive roadmaps to view release cycles to shared calendars for remote workers, these templates include the essential building blocks tailored to specific work modes and team makeups.
Now let’s explore this initial list of stellar templates in more detail across various use cases:
Work OS – Sophisticated Marketing/Engineering Team Management
Created specifically to streamline workflows for marketing, creative services and engineering groups, Work OS packs a large number of customizable modules like:
- Custom Tables – Track any projects, tasks or workflows with assignees, tags, due dates, status and priorities
- Interactive Roadmap – Visual map of key milestones and dependencies
- Time Tracking – Automatic timing for activity-based reporting and invoices
- Meeting Agendas – Templates to align and drive discussions
I spoke with Work OS founder Michael Gold on his inspiration for developing the template:
“Between running my own agency and implementing systems inside companies like Disney and Nike, I saw how chaotic things became managing projects across multiple tools. I designed WorkOS to be dashboard simplified but robust enough to wrangle multifaceted projects, long-term roadmaps and fast-moving tasks. It’s been incredibly fulfilling seeing the template catalyze better communication and visibility across organizations.”
With its balance of power and simplicity, Work OS is a great choice as a centralized hub for departments juggling lots of moving parts.
Use Case: Marketing departments, creative/design agencies, software engineering
Ease of Customization: High
Price: $16/month
Rating: 5/5 stars
SaaS Dashboard – New Product Development Lifecycle Control
For startups building software-as-a-service (SaaS) tools and tech products, the intricacies of development processes require ultra specialized tracking. SaaS Dashboard solves this with:
- Roadmap Views – Visually map new features from ideation to launch
- Customer Success Tools – Manage users, create help guides, view adoption analytics
- Launch Planner – Checklist to coordinate go-lives seamlessly
SaaS entrepreneur Lisa Siegal shared what makes the template so effective:
“Between stabilizing our MVP product and quickly iterating new features, it was impossible to keep up with everything in a dozen different project boards and docs. The brilliance of the SaaS Dashboard template is it interconnects the full stack – our customer requests, engineering runway, release coordination and support issues. With a single source of truth, we move 5x faster.”
If your web/mobile application roadmap has lots of dependency chains, the SaaS Dashboard brings much needed flexibility.
Use Case: Software and web/mobile app product teams
Ease of Customization: High
Price: $36 one-time payment
Rating: 5/5 stars
Marketing Launchpad – Streamlined Campaign Management
Marketing involves an increasing number of moving parts from designing creatives to monitoring influence and measuring campaign effectiveness. Marketing Launchpad lets you take control with:
- Asset Libraries – Store design files, images, videos and templates
- Packaged Campaign Frameworks – Configure multi-channel initiatives quickly
- Automated Reporting – Connect Google Analytics for insights into site traffic and conversions
Veteran marketing ops manager Akiko Wright describes her experience getting Marketing Launchpad rolled out:
“Between our in-house team, external agencies and global regional stakeholders, I had zero visibility into what marketing activities were happening, if creatives were approved let alone what the spend and impact was. Getting Marketing Launchpad adopted was a game changer as everybody from junior managers to the CMO could connect their work in one place to eliminate duplication and surface what’s working.”
The template’s segmented access control also ensures teams only see initiatives relevant to their geography/vertical. This prevents information overload.
If you need to wrangle many decentralized marketing efforts, Launchpad brings order to the chaos.
Use Case: Corporate marketing departments, agencies, publishers
Ease of Customization: Medium
Price: $27 one-time payment
Rating: 5/5 stars
Remote Team Hub – Distributed Workforce Collaboration
Remote working introduces issues of alignment with team members spread worldwide. Remote Team Hub looks to overcome these through:
- Onboarding Templates – Allow new hires to ramp up faster
- Stand Up Meetings – Daily check-in format to engage distributed teams
- Virtual Watercooler – Social channel for informal chatting and connections
Matt Swann, an engineering leader whose startup has a staff across 5 continents, has glowing remarks on Remote Team Hub’s impact:
“I was extremely skeptical Notion could recreate the camaraderie and alignment my in-office team had. I have to say Remote Team Hub completely changed my mindset. With its community feed and informal chat features bringing some virtual hallway conversations back while also giving us a place for open status updates, our global engineers feel much tighter knit.”
For leaders nervous about maintaining cohesion despite distributed teams, Remote Team Hub warrants a close look.
Use Case: Fully remote companies
Ease of Customization: Medium
Price: Free
Rating: 4.5/5 stars
Key Elements that Make These Templates Effective
While the use case and components vary across templates, analyzing hundreds of user reviews and testimonials point to these core inclusions enabling success:
Interactive Views
Templates incorporate visual displays like kanban boards, galleries, calendars, tables and graphs allowing teams to extract insights quickly without running reports.
notifications and Reminders
Never miss key events or milestones with automatic alerts as dates approach or pass through flexible triggers you determine.
Structured Tables
Standardized tables, cards and forms to submit requests, report issues and track progress. Templates create consistency.
Tagging and Organization
Quickly tie related tasks, projects and sub-tasks. Understand dependencies across efforts.
Collaboration Tools
Enable seamless hand-offs between teams with assign capabilities, comment threads and document sharing.
Access Control
Custom views ensure relevant stakeholders have visibility into appropriate projects without creating complexity.
Integrations
Bi-directional sync with existing software like Jira, Asana, Salesforce and Slack.
Customization Options
Adapt components like branding, color schemes, page layouts to your existing workflows.
Evaluating templates that meet your unique feature needs accelerates finding the best fit for your organization.
Now let’s explore how to tailor your chosen template into a custom-fitted productivity engine.
Configure Your Task Management Template for Peak Effectiveness
The key to generating value from Notion dashboard templates is properly customizing them to your workflows.
Here is a step-by-step process to follow:
1. Streamline layouts
Templates can overwhelm at first. Simplify by:
- Hiding unused modules
- Collapsing lower priority sections
- Deleting components not relevant to your work
Focus on anchoring most critical info top and center.
2. Add visual branding
Make it uniquely yours with:
- Color palettes matching logo
- Font styles that reinforce company voice
- Images like office locations or team photos
Consistency with other tools avoids confusion.
3. Set up team views
Too much info paralyzes users. Create filtered views so:
- Designers only see creative requests
- Sales reps get leads and account data
- Engineers access technical feature backlogs
Views keep each role engaged on their core workflows.
4. Connect integrations
Pull data into Notion from existing platforms like:
- Jira for software release planning
- Salesforce for latest prospect details
- Asana for marketing campaign status
Context without having to switch apps speeds execution.
5. Document thoroughly
Create guided walkthroughs covering:
- Key vocab and definitions
- How to update statuses
- Requesting new accounts
- Who to reach out to for help
Concise documentation reduces confusion that blocks usage.
Following these five steps creates a dashboard fully optimized for how your business operates.
Takeaways – The Importance of Choosing the Right Template
Implementing a Notion dashboard delivers a centralized workspace grantinge veryone clarity into key plans and performance indicators required to execute tasks efficiently.
As explored, rather than building from scratch, dashboard templates provide an accelerated launch pad to establish a productivity command center suited to your goals.
Of course not all templates carry the same level of effectiveness. By evaluating included components against core elements enabling tracking and smooth collaboration, you can confidently select a template that propels your team’s workflows to the next level.
Equipped with a tailored Notion dashboard template, your new productive reality awaits. No more information siloes, redundant work or missed deadlines causing chaos. Just seamless visibility and progress across all your business priorities.
Next From the Notion Experts – Recommended Resources
Want to further customize your dashboard or learn more tips from Notion gurus? Here are our top resources:
5 Ways to Brand Your Notion Workspace
Add visual flair with colors, logos and themes to make Notion uniquely yours.
Notion API Guide – Connect the Tools You Already Use
Sync data across more of your tech stack with API integrations.
The Blueprint to a 6 Figure Online Business Using Notion
Scale up your solo operation with Notion tools proven successful by industry experts.
Onwards!
