Onboarding new hires is crucial for engaging employees, accelerating productivity, and boosting retention. But without the right tools, it can be a time-consuming, disjointed process. That‘s why more companies are adopting dedicated onboarding software to automate tasks and create personalized onboarding experiences.
The best onboarding software centralizes all activities into coordinated workflows, guiding new hires seamlessly from pre-boarding through their first months on the job. These platforms boost engagement through interactive content, ensure compliance by assigning training requirements, and give managers better visibility through onboarding analytics.
Here are the key benefits of investing in a robust onboarding solution:
Streamlined Onboarding Process – Automate redundant administrative tasks like sending offer letters, collecting paperwork, creating email accounts etc. HR can focus on high-touch activities.
Personalized Experience – Tailor onboarding checklists, training and resources based on role, location and other attributes. Make every hire feel welcomed.
Higher Productivity – Get new team members up and running faster. Onboarding software reduces ramp-up time by improving information access.
Enhanced Engagement – Interactive content like video tutorials, quizzes and chatbots make onboarding fun while conveying company values.
Centralized Data – Consolidate employee records, development plans and progress in one online portal accessible anywhere.
Compliance Assurance – Ensure every hire completes necessary compliance training and remains qualified to work. Get alerts on renewals.
Better Analytics – Track and measure every onboarding activity. Identify bottlenecks in the process and refinement opportunities.
Key Features to Look For
When evaluating onboarding systems, here are some must-have features to look for:
- Intuitive portal – Simple, attractive interface for new hires with self-service access to resources
- Custom workflows – Ability to build targeted onboarding processes for different roles
- Collaboration – Tools for HR, managers and mentors to engage with new hires
- Mobile access – Allow completion of tasks across devices
- Integrations – Sync to existing HRIS, ATS and communication tools
- Analytics – Track progress and engagement to optimize onboarding
- Security – Ensure privacy protections around personal data
The right software allows you to scale onboarding processes while delivering personalized journeys for every hire. Now let‘s look at 10 of the top solutions on the market.
1. BambooHR
BambooHR is one of the most popular HR suites on the market, with strong onboarding capabilities…
Standout Features:
- 130+ HR app integrations
- Electronic signatures
- Robust mobile apps
- Real-time progress tracking
- Customized onboarding templates
Ideal For: Mid-size to enterprise companies looking for an end-to-end HR platform with smooth onboarding tools.
Pricing: Starts at $4/employee per month. Free trial available.
2. Talmundo
Talmundo focuses specifically on automated onboarding workflows with built-in best practices…
Standout Features:
- Custom branded portals
- Automated task triggers
- Integrates with G Suite and Office 365
- Easy for non-technical admins
- Reporting and analytics
Ideal For: Companies wanting easy-to-use software to optimize their current onboarding process.
Pricing: Custom quotes. Free trial available.
3. eloomi
eloomi is an onboarding-focused solution with excellent UX and intelligent features like machine learning-driven content…
Standout Features:
- Microlearning video content
- Gamification elements
- API integrations
- Smart task recommendations
- Custom surveys
Ideal For: HR teams looking for modern, interactive onboarding tools tailored to different audiences.
Pricing: Custom quotes. Free trial available.
4. FactoHR
FactoHR provides an automation-first approach to onboarding along with strong HR document management capabilities…
Standout Features:
- Central digital file cabinet
- Automated document collection
- Equipment & asset management
- Smart document expiry alerts
- Batch hire support
Ideal For: Document and compliance-heavy onboarding processes demanding high levels of digital organization.
Pricing: $2 per employee per month. Free trial available.
5. Bitrix24
Bitrix24 delivers a full-featured collaboration platform with built-in HR tools like applicant tracking and onboarding…
Standout Features:
- Kanban-style task manager
- Video conferencing
- Social intranet
- Mobile apps
- 700+ app integrations
Ideal For: Companies wanting a unified solution for collaboration, communication and onboarding.
Pricing: Free plan available. Paid plans start at $99/month.
6. Kin
Kin provides an easy-to-use HR platform emphasizing people operations workflows like onboarding and offboarding…
Standout Features:
- Offboarding automation
- Everboarding philosophy
- Intuitive UX
- Customizable templates
- Real-time progress visibility
Ideal For: Fast-growing startups and mid-market companies prioritizing user experience.
Pricing: Starts at $6 per employee monthly. Free trial available.
7. Scout Talent
Scout Talent delivers core HRIS capabilities alongside dedicated new hire onboarding tools like self-service kiosks…
Standout Features:
- Automated I-9 verification
- New hire surveys
- Onboarding kiosk mode
- Custom manager guidelines
- API integrations
Ideal For: Companies with hourly/seasonal employees needing automation coupled with some high-touch elements.
Pricing: Starts at $4 per employee monthly.
8. Sapling
Sapling provides standalone onboarding software as well as optional HRIS integrations for broader people management…
Standout Features:
- Automated data sync
- Paperless workflows
- Custom branding
- Feedback surveys
- Reporting dashboards
Ideal For: Companies wanting modular options to match current tech stack – integrate onboarding platform with existing HCM/HRIS systems.
Pricing: Starts at $5 per person monthly + support fee. Free trial available.
9. ClearCompany
ClearCompany delivers a well-rounded HR management system with stellar onboarding tools like real-time progress indicators…
Standout Features:
- Automated reference checks
- Configurable workflows
- Evergreen new hire checklists
- Instant feedback options
- iOS/Android apps
Ideal For: Mid to enterprise level organizations seeking wide-ranging functionality from recruiting through ongoing employee management.
Pricing: Custom quotes. Free trial available.
The software mentioned here allows organizations to scale onboarding processes while delivering personalized journeys for every hire. Centralizing onboarding activities also gives HR leaders better analytics into bottlenecks and efficiency issues that can be addressed.
While capabilities vary, investing in purpose-built tools for smooth onboarding has become a best practice for employee experience and retention. Beyond these options, companies can explore extended HR suites and standalone document management platforms to fully automate administrative hiring tasks.
Making Onboarding Software Work For Your Team
Once you‘ve selected an onboarding solution for your needs, focus on stakeholder adoption through:
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Involving managers early to configure workflows tailored to their new hires‘ roles and locations
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Developing branded portals and content that instantly conveys your culture to new employees
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Phasing features so team members aren‘t overwhelmed by hundreds of options out of the gate
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Hosting virtual training sessions and encouraging peer-to-peer collaboration around the new system
Strong change management ensures maximum utilization of your chosen tools. While software does the heavy lifting automating tasks, the human touch remains vital to impeccable onboarding.
Invest in onboarding software now to step up your employee experience game in 2023 and beyond. Reach out if you need any help identifying the right platform!
