12 Best SaaS Management Platforms to Reduce Your Costs

Hi there! Managing multiple SaaS applications across your business can quickly become complex and costly if you don‘t have full visibility and control. To help you rein in your SaaS spend, I‘ve researched the top 12 platforms purpose-built to optimize SaaS management.

But before diving into the top picks, let me provide some context…

SaaS adoption has absolutely exploded over the past decade. According to Blissfully‘s 2021 SaaS Trends report, the average organization utilizes 110 SaaS apps, with some enterprises deploying over 1,000!

And growth shows no signs of stopping, with global SaaS revenue projected to reach $220 billion in the next two years.

SaaS adoption growth chart

SaaS spend is rising quickly across companies large and small. Source

While SaaS provides undisputed business value, drawbacks emerge at scale without oversight:

  • Wasted Spend: Paying for unused licenses, redundant apps with overlapping features, and forgotten applications.
  • Compliance Gaps: Inability to track high-risk shadow IT apps that introduce security vulnerabilities and data privacy issues.
  • Process Gaps: Lack of renewals management, spending visibility, and workflows to correctly allocate or adjust licenses.

This is where SaaS management platforms come in…

What is a SaaS Management Platform?

A SaaS management platform acts as a central control hub to track inventory, automate processes and optimize spending across your SaaS environment via actionable analytics.

Key capabilities delivered by SaaS management platforms include:

  • Total SaaS Visibility: Discover all active SaaS apps and services deployed across the business
  • Usage Monitoring: Map software utilization trends to right-size renewals and eliminate shelfware
  • Automated Workflows: Setup no/low code workflows for user onboarding/offboarding and license provisioning
  • Spend Optimization: Identify duplicate apps and usage anomalies to consolidate licenses
  • Renewals Management: Avoid forgotten renewals and leverage insights to negotiate better contracts
  • Security & Compliance: Gain visibility into shadow IT risks; maintain regulatory standards

According to analysts from Technology Business Research (TBR), implementing a purpose-built platform can help large enterprises with upwards of 500 SaaS apps achieve 30% cost savings or greater.

Below I break down the 12 top-rated SaaS management solutions on the market today based on peer reviews, expert analysis and customer results…

Top 5 SaaS Management Platforms for Large Enterprises

Large enterprises have expansive IT ecosystems with continually evolving SaaS needs. Here are 5 robust SaaS management platforms up to the challenge:

1. Zylo

Zylo dashboard

Zylo is an industry-leading SaaS management platform leveraging AI and automation to control costs. Trusted by enterprises like DHL, Zylo provides complete visibility into SaaS spend while reducing redundant apps.

Users praise Zylo for its rapid time-to-value. Within a week of onboarding, most customers gain actionable insights to immediately optimize their SaaS environment.

Key capabilities include:

  • AI-Powered App Discovery & Database Maintenance
  • SaaS Spend Optimization
  • Contract Negotiations & Renewal Management
  • Workflow Automation Across Full SaaS Lifecycle
  • Dedicated Customer Success Managers

According to Pete Goddard, Senior Research Analyst at TBR:

"Zylo leads the market with best-in-class standards for data-driven SaaS management and cost optimization. Enterprises managing IT ecosystems with 500+ SaaS applications should strongly consider Zylo as the premier platform standard.”

2. Precoro

Precoro is a spend analytics platform providing enterprises with unprecedented visibility and control via flexible workflows.

It consolidates purchasing approvals, tailors buying policies across business units and integrates related financial systems onto a unified dashboard. This empowers stakeholders to make data-backed spending decisions in real-time.

Analytics capabilities include:

  • 120+ Open API Connectors
  • Location/Department/Custom Field Workflow Segmentation
  • 20+ Reporting Filters
  • Role-Based Permissions & Controls
  • Purchase Cards for Frictionless Spending

Global non-profit Tala uses Precoro to govern procurement workflows across operating markets to maintain consistency without sacrificing localization needs.

3. Zluri

Zluri leverages intelligence and automation to help enterprise IT leaders analyze the SaaS environment and take targeted actions that maximize ROI.

In addition to expected capabilities like duplicate detection and license optimization, Zluri provides insightful usage metrics highlighting opportunities to adjust licenses based on adoption trends.

Unique highlights include:

  • Public Cloud Intelligence Engine
  • ROI Calculator
  • Contract Management Module
  • Usage Frequency Charts
  • 1-Click Offboarding

Leading semiconductor company AMD uses Zluri for 360-degree visibility into software usage, licensing and renewals – enabling strategic planning aligned to growth.

4. Sastrify

Sastrify eases SaaS management burdens through dedicated services tailored to each client‘s environment. Experts handle operational administration so internal IT personnel can focus on high-value tasks.

Noteworthy services include:

  • SaaS Portfolio Assessment
  • License Optimization
  • Renewals Assistance
  • Financial Analysis (TCO, etc.)
  • Deployment & Migration Support

Customers praise Sastrify‘s procurement support in negotiating licenses and contracts to maximize savings. Their bench of experts act as an extension of lean IT teams.

5. Procurify

Procurify transforms traditional procurement into a streamlined, peak-performing process. It centralizes approvals, enforces compliance and connects related financial systems via open APIs for end-to-end oversight.

Must-have features include:

  • Purchase Order Creation With Built-In Compliance
  • Swipe Cards For Frictionless Spending
  • Vendor Insights For Data-Driven Decisions
  • Digital Auditing & Transaction Logs
  • Tailored Workflows & Notifications

Leading healthcare provider Sharecare uses Procurify to support complex procurement workflows while maintaining high regulatory standards.

While meeting enterprise-grade needs, the platforms above require significant internal resources to manage and derive value from. Next let‘s explore top options purpose-built for lean SMB teams…

Top 5 SaaS Management Platforms for SMBs

Growing SMBs need SaaS management solutions that provide comprehensive functionality without overwhelming limited IT personnel. Here are 5 top-rated options:

1. Productiv

Productiv strikes the perfect balance between powerful capabilities and lightweight footprint. It delivers core SaaS management essentials needed for high-growth SMBs to scale efficiently.

Must-have features include:

  • App Request Catalog With Automated Workflows
  • Role-Based Access Controls
  • SaaS Utilization Reporting
  • Duplicate Finder
  • Open API for Environment Customization

Top VC firm IVP uses Productiv to govern SW spend for its expanding portfolio of SaaS startups.

2. Vendr

Vendr takes the work out of SaaS buying and renewals through personalized services. After assessing your tech stack, Vendr‘s experts provide ongoing management as an extension of your team.

Notable benefits include:

  • SaaS Procurement & Renewals Management
  • License Optimization & Compliance
  • Usage Assessment & Rightsizing
  • Employee Access Portal
  • Support Transitioning Apps In/Out

According to customer reviews, Vendr‘s contract negotiations deliver cost savings of 20% or higher.

3. Tropic

Tropic optimizes SMB software procurement via guided services from end-to-end. Experts handle license compliance, consolidation opportunities, new app research and migrations throughout the process – enabling IT to focus on core responsibilities.

Must-have features:

  • Assisted Vendor Price Negotiations
  • Contract Lifecycle Oversight
  • App Migration Assistance
  • Usage & Renewal Insights
  • Curated New App Recommendations

Fast-growing startup Otta leverages Tropic to streamline procurement and licensing cycles amid rapid user growth.

4. Torii

While Torri provides comprehensive analytics on software utilization trends, its machine learning algorithms detect and act on optimization opportunities for you. This makes it incredibly easy for SMBs to manage licenses and spending efficiently.

Notable capabilities include:

  • Auto-Detection Of Duplicate Apps
  • License Optimization
  • Usage Monitoring By Location/Team
  • Intuitive Interface & Workflows
  • Built-In Employee Lifecycle Automation

Online learning platform Lingoda relies on Torii for automated oversight as it scales delivery of online language courses globally.

5. LeanIX

LeanIX offers full-suite SaaS management designed for the needs of resource-constrained IT teams. It auto-discovers all SaaS solutions in use, highlights optimization areas via benchmarks and enforces compliance standards.

Key functionality includes:

  • Expiration/Renewal Monitoring
  • Vendor Risk Assessments
  • Migration Assistance
  • REST APIs & 120+ Connectors
  • Role-Based Access Control

Cybersecurity firm BlueVoyant leverages LeanIX for off-the-shelf simplicity in aligning cloud tools to business goals as it rapidly expands.

While the above SMB platforms deliver straightforward value, some solutions on the market are flexible enough to serve both large enterprise and mid-market needs…

Top 2 All-Purpose SaaS Management Platforms

For those seeking versatile SaaS oversight suitable across use cases, here are 2 adaptable platforms worth considering:

1. Cledara

Cledara centralizes control of SaaS environments to deliver visibility, automation and license optimization in a singular hub. This makes it scalable for varied needs while simplifying management.

Core capabilities include:

  • Real-Time SaaS Inventory
  • Underutilized License Identification
  • Workflow Engine
  • Duplicate Finder
  • Access Policies & Controls

Startup Truepill relies on Cledara to streamline pharmacy SaaS management as it experiences exponential growth. Yet its flexibility allows Truepill to continue leveraging Cledara at enterprise scale.

2. Snow Software

Snow Software offers comprehensive IT asset management alongside SaaS optimization – making it suitable for diverse infrastructure needs.

In addition to SaaS-focused features like duplicate detection and license optimization, Snow provides mature identity governance capabilities such as access certifications and role mining. This makes it ideal for regulated enterprises.

Key features include:

  • Unified ITAM & SaaS Management
  • Identity & Access Governance
  • API Connectors To All Key Business Systems
  • End-To-End Process Automation

Leading airline Cathay Pacific uses Snow Software to align IT/SaaS usage with business objectives across regional hubs while maintaining security standards.

I hope this guide provides greater clarity in selecting a purpose-built platform to meet your organization‘s unique SaaS management and cost optimization needs.

Every solution covered offers clear value. But be sure to carefully evaluate capabilities against internal resources and use case requirements before moving forward.

Most offer free trials or demos – so take advantage of those to experience first-hand how these platforms can alleviate SaaS headaches!

If you have any other questions feel free to drop them in the comments below!