Managing projects effectively is critical for the success of any business. With multiple moving parts to coordinate and keep track of, having the right systems and tools in place is essential. This is where a tool like Notion can make a big difference.
Notion has quickly become one of the most popular productivity and project management tools. Its flexible database framework combined with a simple yet powerful editor makes it easy to create customized systems for your projects.
However, building an entire Notion workspace from scratch can be time-consuming. This is where using pre-made Notion templates can help save time and effort.
Benefits of Using Notion Templates for Project Management
Here are some of the key reasons why using Notion templates is recommended for managing your projects:
- Saves time – Templates eliminate the need to build databases, views, tables etc. from scratch. Just clone them and customize as needed.
- Best practices included – Good templates incorporate project management best practices out of the box.
- Easier learning – Using templates helps you learn Notion faster.
- Customizable – Notion makes templates easy to edit and configure as needed.
- Consistency – Using the same template across projects brings in consistency.
In this guide, we will look at 10 of the best Notion templates specifically designed for managing all aspects of a project.
1. Notionway
Notionway is a simple yet powerful Notion template for managing personal and professional projects.
Some of its key features include:
- Project dashboard to track progress
- Task management board with statuses
- Space for documenting completed tasks
- Easy filtering and sorting of tasks
- Project team member management
The minimalist approach makes it easy to get started quickly while still providing all key PM components.
Pros
- Simple and intuitive
- Active development and updates
Cons
- Less customization options
Pricing: Free
Try Notionway
2. Project Management Template by Notion
Notion‘s own Project Management template is an excellent option for those who want a free and easy way to manage projects of any type.
It comes packed with various Notion elements like boards, tables, toggle lists, calendars, galleries etc. to provide complete project oversight.
Some handy features include:
- Documents section for project plans
- Timelines and Gantt charts
- Team member management
- Task assignment and tracking
Since it‘s Notion‘s own template, you can be assured of reliability and smooth performance. Highly recommended free option!
Pros
- Packed with components
- Free
Cons
- Less flexibility compared to paid templates
Pricing: Free
Try Project Management Template
3. Notion Everything
Notion Everything‘s project management template provides a complete solution for small and medium teams to plan and execute projects seamlessly.
Some useful features:
- Project dashboards
- Kanban, Timelines and Gallery views
- Task management with priority
- Progress tracking
- Archive projects easily
Whether it‘s content creation, marketing campaigns or software projects, this template has got you covered.
Pros
- Multiple project views
- Intuitive design
Cons
- Steeper learning curve
Pricing: $16 one-time payment
Try Notion Everything
4. Prototion
Prototion‘s project management template is tailored specifically for creative agencies and marketing teams.
It comes with Trello-style boards and advanced filtering to manage the lifecycle of creative projects.
Standout features:
- Dashboard showing all projects
- Drag-and-drop task management
- Dynamic progress bars
- Create unlimited tasks and projects
- Date-based task views
For creative teams handling multiple projects, this template helps streamline workflow.
Pros
- Great for creative teams
- Advanced filters
Cons
- Not ideal for technical projects
Pricing: $16 one-time payment
Try Prototion
5. Task & Project Manager (Keep Learning)
For larger teams working on complex projects, Task & Project Manager template by Keep Learning is a robust option.
It comes in 3 pricing tiers based on features:
- Fundamentals: Task management, basic dashboard
- Complete: Dashboards, mobile view, recurring tasks
- Complete+: All features plus bonus productivity templates
The modular packages make it easy to choose as per needs and scale up over time.
Pros
- Strong for large projects
- Packages for scaling
- Great support
Cons
- Can be overwhelming for smaller teams
Pricing: $28-$124 one-time payment
Try Task & Project Manager Template
6. Project Manager Template
This Project Manager template provides a neat system for product and marketing project management.
It utilizes various Notion components like table, boards, galleries etc. to create a robust project management environment.
Key features:
- Multiple boards for each project
- Tables to define project details
- Ability to link project elements
- Team member management
- Attach files and media
Great template for marketing agencies and product teams.
Pros
- Lots of flexibility
- Easy to understand
Cons
- Less structure compared to some others
Pricing: Free
Try Project Manager Template
7. Notion Hub
Notion Hub‘s project management template is designed for simplicity and ease-of-use.
It divides the workspace into two key sections:
- Main project board
- Sidebar for notes and insights
The minimalist single-page layout makes it easy to grasp for students and individuals.
Pros
- Simple one-page system
- Free
Cons
- Lacks some advanced functions
- Not for big teams
Pricing: Free
Try Notion Hub
8. Nora
Nora takes away the complexity of juggling multiple projects and tasks. Its unique sprint-based system helps teams implement agile workflows seamlessly.
Key highlights:
- Breakdown projects into manageable sprints
- Prioritize and schedule tasks efficiently
- Set reminders for important jobs
- Get complete visibility into task statuses
Nora transforms Notion into an agile project management tool.
Pros
- True sprint-based system
- Very intuitive
- Great for software teams
Cons
- Higher pricing tiers
Pricing: $45-$210 per year
Try Nora
9. Task Architect
Task Architect makes it easy to stay on top of tasks across multiple projects with smart prioritization.
It automatically organizes tasks based on priority levels so you know what needs tackling first.
Notable aspects:
- Single-pane view of all tasks
- Priority matrix for auto-sorting
- Color-coded system for quick identification
- Drag-and-drop organization
- Recurring tasks support
Task Architect is perfect for both individual use or by small teams.
Pros
- Smart auto-prioritization
- Intuitive drag-and-drop interface
Cons
- No native mobile app
Pricing: $97-$297 one-time payment
Try Task Architect
10. Ultimate Tasks for Notion
If you‘re an individual or microbusiness looking for a straightforward task and project management solution, Ultimate Tasks by Thomas Frank hits the sweet spot.
Some standout qualities:
- Quick capture inbox
- Today and upcoming views
- Trello-style boards
- Sub-tasks and recurring tasks
- Free forever
For solopreneurs and freelancers, this has allnecessary features without unnecessary bloat.
Pros
- Simple and clutter-free
- Made for individuals
- Free
Cons
- Lacks some advanced functionality
- Not for big teams
Pricing: Free
Try Ultimate Tasks for Notion
Key Benefits of Using Notion Templates
As seen from these templates, there are numerous advantages to using Notion templates versus building your own project management system from scratch:
- Faster setup: Just copy a template and hit the ground running!
- Best practices built-in: Templates incorporate PM best practices out-of-the-box.
- Better focus: Spend time executing projects rather than building tools.
- Enforced consistency: Using templates sets a structure everyone follows.
- Flexibility: Notion makes templates easy to tweak as needed.
- Scalability: Many templates provide features catering from individuals up to large teams.
Final Words
I hope this guide gives you a good idea of the various Notion templates available for managing your important projects.
The key is to assess your needs, team size and project complexity before choosing an option. Some templates provide all necessary features for free, while paid ones offer more advanced functionality.
I recommend starting out with a simple free template, and consider upgrading to a paid one if you require more customization or scalability down the line.
Here are some additional resources to help you master Notion project management:
Let me know in the comments if you have any other questions!
