How to Start a Vending Machine Business: The Complete 5-Step Guide

As a consultant who assists entrepreneurs in starting profitable small businesses, I‘ve seen vending machines provide a steady stream of passive income for those who do it right. If you want financial freedom without a traditional job, starting a vending operation may be a great fit.

This comprehensive guide will walk you through every aspect of the business, from starting to scaling:

Step 1: Choose a Profitable Vending Machine Location

Choosing the right location is the most critical decision because it directly impacts volume and sales. Based on my experience, prime spots see 5-10X more demand than poor locations.

Ideally look for areas with consistent, high foot traffic of 100+ people per day. According to NAMA data, the best locations have:

  • Offices – 330 sales per month
  • Schools – 315 sales per month
  • Hospitals – 300 sales per month
  • Airports – 215 sales per month

Specifically, scout spots where people congregate and have downtime, like lobbies, waiting areas, breakrooms and cafeterias. Observe visitor volume at different times to estimate demand.

Approval from property management is also key. Provide references to ease any concerns about liability, insurance, etc. Start with a 3-6 month renewable contract.

Step 2: Obtain the Right Permits & Licenses

Register your vending business with state and local authorities:

  • Sales tax permit – to collect and remit sales tax
  • Food safety/handling certificate – if selling food items
  • General business license – required in some states/cities

Rules vary significantly by location, so research requirements. Allow 3-4 weeks to get necessary permits before operations.

Step 3: Buy Reliable Vending Machines

Carefully assess the audience and products you plan to vend before purchasing equipment. Key considerations:


  • Snack/food
  • Refrigerated food
  • Beverage
  • Combo


  • Cashless payments – credit cards increase sales 15-25%
  • Telemetry – track sales and stock remotely
  • Energy efficiency – saves 30%+ on electricity

Buy new from domestic suppliers like Automatic Products or used/refurbed models from sites like eBay or Craigslist.


  • New – $1,500 – $4,000 per machine
  • Used/Refurbed – $500 – $1,500 per machine

Make sure any used machines have been professionally refurbished and sanitized.

Step 4: Stock Your Machine for Maximum Sales

The products you offer directly impact profit per machine. Maximize sales by:

  • Surveying the location customers
  • Testing different snacks and prices
  • Balancing both high and low ticket items
  • Making healthier selections available
  • Offering discounts on combo purchases

Use your machine‘s telemetry to identify the top sellers then optimize offerings based on sales data each month.

Step 5: Manage Operations for Consistent Uptime

Driving revenue hinges on keeping machines filled, working properly, and looking presentable.

  • Restock 1-2 times weekly, replacing expired items
  • Wipe down machines and sanitize high-touch surfaces
  • Address malfunctions immediately to limit downtime
  • Provide phone support to handle customer questions

Following this schedule ensures you maximize earnings. The fewer service calls at inconvenient times, the better!

Start Your Own Vending Business Today

With consistent effort given to location selection, preparation, attractive displays, and reliability, vending machines can earn $1,500 – $3,000 per month according to NAMA Profit Potential data.

The advantage of this business model is that once your upfront work is done, profit generated from machines is mostly passive. If run properly, overhead costs are low while service remains high.

With the right entrepreneurial spirit and this A-Z guide, anyone can start a profitable vending machine enterprise. Let me know if you have any other questions getting started!