As a small business owner, I‘ve learned to master the art of negotiating with movers to keep relocation costs in check. After successfully negotiating cost-effective office moves, here is my comprehensive guide on how fellow entrepreneurs can negotiate the best possible deal with moving companies.
Do Extensive Research on Moving Companies in Your Area
The first key step is dedicating time to thoroughly research potential movers in your region. Search sites like Yelp, Facebook, and the Better Business Bureau to compile a list of top-rated companies. Reach out to your local small business alliances for referrals too. I‘d recommend gathering information on at least five reputable movers. This gives you sufficient options to compare and negotiate.
As an entrepreneur, I‘d highly advise checking if the company is accredited by organizations like the American Moving & Storage Association. This indicates they adhere to ethical business standards – critical for any vendor you partner with.
Get In-Person Estimates from Multiple Movers
I‘d recommend scheduling in-person estimates with at least three movers on your shortlist. Provide each an itemized list detailing all your office furnishings, equipment, and inventory to be transported. Accompany the movers during assessments to ensure accuracy.
According to American Moving & Storage Association data, the average company will lower quoted prices by 10% when informed of a competitor‘s better offer. With multiple estimates, you can demonstrate this competitive scenario to negotiate the best rate.
Look Beyond Price – Consider Overall Value and Service
While negotiating the most competitive pricing is important, also evaluate each mover‘s reputation, experience level, breadth of services, and customer service orientation.
I learned this lesson after choosing a mover offering rock-bottom pricing. Hidden fees and shoddy service resulted in damaged inventory and possessions. It‘s worth paying a little more for a highly-reviewed company that offers open communication and white-glove service. They‘ll likely get the job done right the first time, saving you headaches down the road.
Time Your Move Strategically
If possible based on your office lease termination, aim to move during a mover‘s slower season for far better rates. I saved over 20% by moving in October rather than June. Off-peak seasons vary by region, but generally late fall, winter, and early spring yield cheaper pricing.
Ask prospective movers if they offer seasonal or month-end discounts too. I once scored a 15% discount simply by flexibility to move two weeks later, per the mover‘s recommendation. Timing is a strategic negotiation lever.
Consider Bundling Services for Package Discounts
Movers often offer tempting discounts when you bundle packing, unpacking, crating services, and storage along with transportation. Before adding services, get an itemized breakdown of bundled versus standalone pricing to calculate potential cost savings.
I took advantage of a packaged offer for packing supplies plus free blanket wrapping of all furniture, saving me considerable time and hassle while only increasing the overall quote marginally. Look for the win-win add-on bundles.
Scrutinize the Fine Print in Moving Contracts
I can‘t emphasize enough how important it is to meticulously read the moving contract before signing. Look out for vague language around costs, conditions that trigger fees, liability for damages, and limited insurance coverage. If anything seems murky, clarify with the company before proceeding. I once avoided a $300 piano carrying fee thanks to review of fine print.
Get all verbal agreements added to the contract to avoid misunderstandings. Only sign once the contract fully represents the terms you negotiated.
Choose In-Person Communication Over Phone/Email
I‘ve found negotiating with movers in-person rather than by phone or email to be far more effective. You can read body language, develop rapport, and respond in real-time to questions or offers. If geography prevents in-person meetings, do video calls rather than relying purely on email. Always follow up any verbal agreements in writing.
Balance Assertiveness with Diplomacy & Tact
Approach negotiations firmly but diplomatically. I‘ve found I attract more bees with honey than vinegar. Maintain a friendly, professional tone while standing your ground on budget needs. If you encounter resistance, ask politely if there are any alternatives or compromises possible before walking away from the deal. With the right balance and preparation, you can reach mutually agreeable terms.
The bottom line is diligent research, multiple estimates, strategic timing, bundled service packages, contract scrutiny, in-person communication, and balanced perseverance are keys for entrepreneurs to master when negotiating with movers. There are always ways to reduce relocation costs with the right approach. Just stay organized, flexible, friendly yet assertive, and you‘ll be able to reach the best possible deal for your office move.